Entry Submission

Submission Overview

Submitting your entries is simple and completely online. To ensure that your entries are submitted successfully and are given the attention they deserve, please download these two documents before you proceed:

  • Entry Guidelines – this will guide you through the submission process. It contains key judging criteria for each category which you will be judged upon.
  • Entry Submission Template –please use exactly what is provided as the submission template. Refrain from using your own document style with your company branding.
  • Judges have the authority to mark you down for failure to adhere to the overall word/page limit for the entry.
  • You may enter in multiple relevant categories, but please ensure each entry submission form is tailored to the specific category to increase your chances of winning.
  • Please create your entry submission using the respective entry submission form without altering/deleting the words in the header, 30% of marks will be deducted otherwise.
  • Please ensure that all details you enter into the Entry Details are CONSISTENT with the details on the Core Submission Document you upload.
  • Upon submission deadline, all entry details, including company names, credits and so on, are FINAL and CANNOT be changed and / or transferred to another party.
  • For uploading entries, we recommend using Mozilla Firefox or Google Chrome.
  • For tips on how to write a winning submission, download 5 tips on writing a winning entry.


Submission – Once you’re ready to go, all entries can be submitted via the below “I’m Ready to Enter” link.

Submission Deadline

Friday 8 April 2022, 6:00pm.

Judging Criteria

Your entry will be evaluated on the following four key areas, Please refer to the below category criteria listed in the Entry Guidelines to understand the key areas that the judges will be scoring your entry on. Your entry submission should contain a maximum of 2,000 words (total) with evidence to support and address each of the criteria points outlined in the “categories and criteria” section:

* Please ensure each area is fully covered in order to achieve your highest possible score.


  • A brief introduction of your industry, and the background/overview of your company.
  • Include information that demonstrates the implications of the business challenges faced.
  • What were your initial plan/business opportunities you were looking to pursue?
  • How has the challenge(s) pivoted your vision, goal and mission of your HR strategy?
  • What was the company’s overall direction? What kind of support did you get from your top management and line-of-business managers to overcome the challenge?
  • What are some innovative and/or new ideas proposed when brainstorming solutions to tackle the challenge(s)?
  • What is the expected business ROI from the proposed changes?


  • An overview of the strategy in implementing change and reaching your objectives
  • Outline the milestones in your strategy highlighting what worked and what didn’t work. How did you solve the issues that cropped up along the way when you were executing your strategy?
  • Who were your key stakeholders and what channels did you use to communicate the strategy to them? How did you maintain continued support from key stakeholders? What was the acceptance rate?
  • What are some of the USP’s of your transformation strategy? How does this align with your organisational goals?

IMPACT – 25%

  • What were the primary and secondary results of your strategy? How did your plan affect your organisational culture and goals?
  • What business and commercial benefits did your transformation strategy deliver?
  • What was the feedback from your stakeholders?
  • How did you track the ROI of your impact?
  • Please provide some evidence of success. You may use metrics, anecdotes and case studies.
  • Please include some testimonials from peers/senior management/clients. Feel free to include graphs, charts that will strengthen your business case. 


  • Please identify top 3 key takeaways from your transformation strategy.
  • What were some gaps in your strategy?
  • What are the strengths that form the foundation of your strategy?
  • What are the future plans that you have in place to further boost this?
  • What are some elements of the strategy that you think is unique to your organisation?
  • Please include some testimonials from peers/senior management/clients. Feel free to include graphs, charts that will strengthen your business case.
  • All categories are open to HR teams in organisations based in North Asia region. All programmes/campaigns/systems/initiatives must have been implemented and carried out for the offices in the Greater China region (Hong Kong, Macau, China and Taiwan), Japan, Korea, etc or for a regional and/or global office – the programme must have been spearheaded by the HR team in North Asia.
  • All categories are open to HR teams from either privately owned, public listed companies, government or NGOs.
  • All programmes/campaigns/systems/initiatives entered must have been executed or active between the period of January 2021 to February 2022 with demonstrable results. Initiatives or strategies developed and implemented prior to this period are also eligible, provided the results/impact were measured during the eligibility period.
  • There is no limit to the number of entries an organization may submit. Organisations may submit multiple entries. However, when submitting multiple entries, you are strongly recommended to tailor them based on the requirements of each category.
Fees & Payment

Entry Fee:
HK$1,480 per entry, per category.

Payment methods:
Credit cards accepted: Visa, MasterCard, Amex.
For payments made by cheque and bank transfer, they are welcome for amounts over HK$10,000. An invoice will be sent to you upon confirmation of your entry submission.

* Entry fees are non-refundable. Trophy is not included in the entry fees.

Terms & Conditions
  • All entry fees are non-refundable.
  • Entries will not be considered for judging if payment is not received within five working days upon being invoiced, if invoice is required before payment.
  • By submitting the entry, the entrants guarantee that all the works/information submitted are TRUE and ACCURATE. Human Resources Online reserves the right to verify any information submitted in the entry.
  • Upon submission deadline, all details on the entry submission form, including company names, credits and so on, are FINAL and CANNOT be changed and/or transferred to another party. Details will be reflected on the website, trophy (presented on the awards night, should you win) and/or any other awards-related materials. Any changes made after submission will be charged 10% of the submission fee.
  • Also, please ensure that all details are submitted in ENGLISH only.
  • The judges’ decisions are final.
  • Without prior notice, Human Resources Online reserves the right to merge categories or dissolve any categories should it be deemed necessary. Should a category or categories be dissolved, entries in that category/categories will be notified.
  • Finalists need to be present, or appoint a representative to be present, at the awards gala dinner in order to receive their trophy(ies) in case they win.
  • Please refer to the full terms & conditions in the Entry Guidelines.
  • Finalists may be featured in Human Resources Online, including but not limited to online channels, offline collaterals and on-site communications, using information from the entries.
  • The entrant agrees that Human Resources Online or Lighthouse Independent Media will not accept responsibility for errors or omissions reproduced in the presentation of the Employee Experience Awards, in Human Resources Online, or for work lost or corrupted under any circumstances.
  • Any specific information or content intended for judging purposes only and NOT for republishing must be clearly indicated in red font or red font or highlighted in red. Such information and content will not be shared in any way and privy for judging panel who will also maintain strict confidentiality.
  • Lighthouse Independent Media and Human Resources Online reserve the rights to use photos, videos or interviews of members of your team or company inclusive of your logo/s, free of any royalty or license.