Entry guidelines

Submission overview

Please download these documents before you proceed:

  • Entry guidelines – this will guide you through the submission process. It contains key judging criteria for each category which you will be judged upon.
  • Entry forms
    • Refrain from using your own entry template with your company branding, and only use what is provided.
    • Judges have the authority to mark you down for failure to adhere to the overall 2000-word limit.
    • You may enter in multiple relevant categories, but please ensure each entry submission form is tailored to the specific category to increase your chances of winning.
    • Please create your entry submission using the respective entry submission form without altering/deleting the words in the header.
    • For tips on how to write a winning submission, download 5 tips on writing a winning entry.
    • General entry submission form.
    • Individual category entry submission form.

Submission – once you’re ready to go, all entries can be submitted via our entry submission page. If you need help with your entry submission or a boost while preparing your entries, reach out to our friendly Project Managers Hemelatha Siranjeevi or Ryan Ciceron.

5 Tips on writing a winning entry

  1. Keep it simple.
    Be clear and specific. Ensure your entry is concise and easy to explain, provide background to outline your objectives and strategy. Give specific examples – facts, not fluff – and avoid jargon. Answer the question precisely by breaking up the various sections to further specific questions rather than submitting a generic entry.
  2. A clear format.
    Structure your entry by using only the entry form provided to you. Stick to word count per section. Avoid using any form of organisational branding. Creating a narrative format will help secure the judges’ attention.
  3. Supply evidence.
    Provide solid evidence against the criteria. Spell it out – avoid vague generalisations. To give your entry the best possible chance include HR measures such as employee turnover or cost of employee absence, as well as business measures, such as customer service or profitability. Can you prove a causal link? Has absence dropped because of your well being initiative or is it due to lower job security in uncertain economic times?
  4. Present a strong business case.
    Try to relate your service to the requirements of the business – how did it support the business and what was the return on investment? Tell the judges what business problem you were trying to resolve and how your solution helped in commercial terms. Show how the initiative was done by HR for the business, not for HR. Keep timescales in mind regarding certain initiatives.
  5. Start early!
    Always proof read. Spelling mistakes and typos can ruin an otherwise sound entry. You’ll be surprised how many judges have bemoaned entries that are simply confusing and complex. Give yourself plenty of time to put together a really solid entry. Don’t leave it too late and be forced to rush something – start now.

Submission – once you’re ready to go, all entries can be submitted via our entry submission page. If you need help with your entry submission or a boost while preparing your entries, reach out to our friendly Project Managers Hemelatha Siranjeevi or Ryan Ciceron.

Submission deadline

3 September 2021, 6pm

Judging criteria

Please refer to the specific category criteria listed in the entry guidelines to understand the key areas that the judges will be scoring your entry against.

Your entry submission form should contain a maximum of 2,000 words (total) with evidence to support and address each of the criteria points outlined in the “categories and criteria” section of the entry guidelines document.

Each section holds a maximum potential value of 10 points. When reviewing individual entries, the judges will decide how many points to award against every criterion out of 10, so please ensure each area is fully covered in order to achieve your highest possible score.


  • Programmes/campaigns/systems/initiatives entered should have demonstrable results from the period of January 2020- to July 2021. Initiatives or strategies developed and implemented prior to this period are also eligible, provided the results/impact were measured during the past year.
  • All programmes/campaigns/systems/initiatives stated in the entry form must have been implemented and carried out for the Malaysia office or for a regional and/or global office – the programme must have been spearheaded by the Malaysia HR team. This allows the awards to celebrate the best HR team Malaysia has to offer.
  • All categories are open to HR teams from either privately owned, public listed companies, government or NGOs.
  • Any organisation can submit entries up to a maximum of eight categories and is limited to one entry per category, except for the individual award categories.
  • You are not allowed to submit and enter for HR Grand Winner 2021.
  • For the Employer of the Year category, only companies that have submitted in three or more categories, excluding the individual categories, are entitled to submit an entry and enter.

Fees & payment

Standard rate: USD 105 per entry

Payment methods:

Credit card (Visa, MasterCard, AMEX), bank transfer. All entries are non-refundable.

Terms & conditions

  • Entry fees are non-refundable.
  • Entries will not be considered for judging if payment has not been received when judging commences.
  • The judges’ decisions are final.
  • Without prior notice, Human Resources Online reserves the right to merge categories or dissolve any categories should it be deemed necessary. Should a category or categories be dissolved, entry fees in that category/categories will not be refunded.
  • Should your entry be shortlisted, your entry details found on the online registration site will be reflected on the website, trophy (presented on the awards night, should you win) and on any other awards-related materials.
  • Please note that after the submission deadline, all details on the entry submission form, including company names, credits and so on, are FINAL and can NOT be changed and/or transferred to another party. Any changes made after submission will be charged 10% of the entry fee per change.
  • Finalists need to be present, or appoint a representative to be present, at the awards gala dinner in order to receive their trophy(ies) in case they win.
  • Please refer to the full terms and conditions in the entry guidelines.


Finalists may be featured in Human Resources Online, including but not limited to online channels, offline collaterals and on-site communications, using information from the entries.

Any specific information or content intended for judging purposes only must be clearly indicated in red text or highlighted in red and will not be used for publication, and will not be disseminated beyond the judging panel in any way.

Lighthouse Independent Media and Human Resources Online reserve the rights to use photos, videos or interviews of members of your team or company inclusive of your logo/s, free of any royalty or license.

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Download Entry guidelines

Award Categories

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Entry guidelines