Submitting your entries for the HR Vendors of the Year Awards is simple and completely online. The entry submission deadline is 16 July 2025 (Wed) at 6pm.

To ensure that your entries are submitted successfully and are given the attention they deserve, here are a few items to take note of when preparing your entries.

• Firstly, download and read the Entry Guidelines. This will guide you through the submission process. Follow the instructions and specific category requirements to ensure your entries are submitted successfully.
• Please download and use the Core Submission Template provided to prepare your Entry Submission Document without altering/deleting the words in header, 30% of marks will be deducted otherwise.
• Judges have the authority to mark you down for failure to adhere to the overall 2000-words limit for the entire entry form.
• You may enter in multiple relevant categories, but please ensure each entry submission form is tailored to the specific category to increase your chances of winning. Do not submit duplicate entry submission forms across multiple categories.
• All entries, supporting documents, and required items can be submitted via the “I’m Ready to Enter” link at the bottom of this page.
• Entrants are strongly encouraged to gather all entry materials like photos, videos and charts before starting the entry process.
• Please ensure that all details you enter into the Entry Details are CONSISTENT with the details on the Core Submission Document you upload.
• Upon submission deadline, all entry details, including company names, credits and so on, are FINAL and CANNOT be changed and / or transferred to another party.
• Please include an event photo or image that represents your entry in your submission that can be used on all marketing material, on the screen on the night of the awards, and in the magazine etc.
• For tips on how to write a winning submission, visit our top 5 tips on writing a winning entry.

Once you’re ready to go, all entries can be submitted via our entry submission page

Deadline of entry submission will be closed on 16 July 2025, 6:00pm

Your entry will be evaluated on the following four key areas, Please refer to the below category criteria listed in the Entry Guidelines to understand the key areas that the judges will be scoring your entry on. Your entry submission should contain a maximum of 2,000 words (total) with evidence to support and address each of the criteria points outlined in the “categories and criteria” section:

* Please ensure each area is fully covered in order to achieve your highest possible score.

1. PROFILE – 25% 

• Provide a brief background about your company and outline the commercial performance of your company.
• What are the measurable metrics/statistics that determines the success of your business strategies/products?
• Why did your clients choose to re-engage/engage you? How has this collaboration/partnership transformed your business front for both parties?
• How are you still disrupting the HR industry with your services/products?

You might want to include:

• Financial performance (e.g. overall revenue growth,
• Key growth percentage, project revenue, etc),
• Key client retention and growth,
• Client satisfaction scores,
• Length of relationship with the client(s),
• New and/or completed projects.

2. PEOPLE – 25% 

• Describe how you have succeeded in managing people. How has your management team driven the overall business strategy?
• What makes your engagements significant and unique
• Tell us about your talent management strategies which led to such success. Any thought leadership?

You might want to include:

• Staff retention rates,
• Key hires/promotions,
• Profiles of senior management and their accomplishments,
• How has your management team driven the overall business strategy,
• Staff training and development initiatives.

3. PRODUCT – 25%

• Elaborate more about your product(s)/service(s). Tell us how they stand out from others in the eligible period (2024-2025)
• What makes this significant and unique
• Explain how your products/services help to fill the gaps for your clients
• Why they are important in the HR industry

You might want to include:

• Product(s) or service(s) launched or revamped,
• Challenges, strategies, execution and results,
• Market share and/or market approval data for the product(s)/service(s),
• Recognition and awards won, Innovations and discipline development.

4. PERSPECTIVE – 25%

• Tell us about the vision behind your business strategies.
• Explain in greater detail about the impact of your contributions and collaborations on the HR industry/your target clients
• To what extent does your service/product help to build organisational capability?
• How does your service/product align with your client’s business alignment? How is your company perceived as an industry leader?

You might want to include:

• Your company’s contributions to the industry in the eligible period,
• Industry contribution/thought-leadership/Media coverage,
• What these mean for your product, company, clients and the HR industry.

Your entry will be evaluated on the following four key areas, Please refer to the below category criteria listed in the Entry Guidelines to understand the key areas that the judges will be scoring your entry on. Your entry submission should contain a maximum of 2,000 words (total) with evidence to support and address each of the criteria points outlined in the “categories and criteria” section:

* Please ensure each area is fully covered in order to achieve your highest possible score.

1. PRODUCTS – 30% 

• Provide a brief background about your company and a brief description of your products/services/platform/system
• How have you developed your products/services/platform/system? What were the primary and secondary objectives/results?
• What business/commercial benefits did your product/service deliver?
• Why are they important in the HR industry? What makes this significant and unique to stand out from others?
• How did you market this to your target audience? How did you track the effectiveness of your product/service?

You might want to include:

• Product(s) or service(s) launched or revamped,
• Challenges, strategies, execution and results,
• Market share and/or market approval data for the product(s)/service(s),
• Recognition and awards won, Innovations and discipline development.

2. PEOPLE – 20% 

• Describe how you have succeeded in managing people
• What makes your engagements significant and unique
• Tell us about your talent management strategies which led to such success.

You might want to include:

• Staff retention rates,
• Key hires/promotions,
• Profiles of senior management and their accomplishments,
• How has your management team driven the overall business strategy?
• Staff training and development initiatives.

3. PERFOMANCE – 30%

• How well did your products/services perform in the eligible period (2024-2025)? How did they stand out from others?
• What were the measurable metrics/statistics that determined the success of your products/services related to the category?
• Why did your clients choose to re-engage/engage you?
• How has this collaboration/partnership transformed your business front for both parties?
• Testimonials from clients using the software/product are recommended.

You might want to include:

• Key client retention and growth,
• Client satisfaction scores,
• Length of relationship with the client(s),
• New and/or completed projects.

4. PERSPECTIVE – 20%

• Tell us about the vision behind your business strategies
• Explain in greater detail about the impact of your contributions and collaborations on the HR industry/your target clients
• To what extent does your service/product help to build organisational capability?
• How does your service/product align with your client’s business alignment? How is your company perceived as an industry leader?

You might want to include:

• Your company’s contributions to the industry in the eligible period,
• Industry contribution/thought-leadership/media coverage,
• What these mean for your product, company, clients and the HR industry

1. All categories are open to HR solution providers based in Hong Kong or the Hong Kong office of a global corporation. The organisations may be listed, privately held, government-owned or NGOs.
2. All programmes/campaigns/systems/initiatives must have been implemented and carried out for the Hong Kong office/market. This allows the awards to celebrate the best HR vendors that Hong Kong has to offer.
3. All programmes/campaigns/systems/initiatives should have demonstrable results from the years of 2024-2025. Initiatives or strategies developed and implemented prior to this period are also eligible, provided the impact/results were measured during the eligibility period.
4. * Please note that work submitted for last year’s VOTY awards cannot be resubmitted for this year’s event, unless with new elements added.
5. There is no limit to the number of entries an organisation may submit. Organisations may submit the same programme in multiple categories. However, when submitting multiple entries, you are strongly recommended to tailor them based on the requirements of each category.

Entry fee:
HK$1,650 per entry (per category)

Payment method

• Credit cards accepted: Visa, MasterCard, Amex.
• For payments made by cheque and bank transfer, they are welcome for amounts over HK$10, 000. An invoice will be sent to you upon confirmation of your entry submission.

* All entry fees are non-refundable. Trophy is not included in the entry fees.

• All entry fees are non-refundable.
• Entries will not be considered for judging if payment is not received within five working days upon being invoiced, if invoice is required before payment.
• Without prior notice, Human Resources Online reserves the right to merge categories or dissolve any categories should it be deemed necessary. Should a category or categories be dissolved, entries in that category/categories will not be refunded.
• By submitting the entry, the entrants guarantee that all the works/information submitted are TRUE and ACCURATE. Human Resources Online reserves the right to verify any information submitted in the entry.
• Should your entry be shortlisted, your entry details found on the online registration site will be reflected on the awards website, the screen on the night of the awards, trophy (presented on the awards night, should you win) and any other awards-related materials.
• Upon submission deadline, all details on the entry submission form, including company names, credits and so on, are FINAL and CANNOT be changed and/or transferred to another party. Details will be reflected on the website, trophy (presented on the awards night, should you win) and/or any other awards-related materials. Any changes made after submission will be charged 10% of the submission fee.
• Also, please ensure that all details are submitted in ENGLISH only.
• The judges’ decisions are final.
• Finalists need to be present, or appoint a representative to be present, at the awards gala dinner in order to receive their trophy(ies) in case they win.
• Please refer to the full terms & conditions in the Entry Guidelines.

• Finalists may be featured in Human Resources Online, including but not limited to online channels, offline collaterals and on-site communications, using information from the entries.
• The entrant agrees that Human Resources Online or Lighthouse Independent Media will not accept responsibility for errors or omissions reproduced in the presentation of the HR Vendors of the Year Awards, in Human Resources Online, or for work lost or corrupted under any circumstances.
• Any specific information or content intended solely for judging purposes must be clearly indicated in red font or highlighted in red and will not be used for publication and will not be disseminated beyond the judging panel in any way.
• Lighthouse Independent Media and Human Resources Online reserve the rights to use photos, videos or interviews of members of your team or company inclusive of your logo/s, free of any royalty or license.